id: "AC-03(14)" title: "Individual Access" family: "AC" family_name: "Access Control" sort_id: "ac-03.14" priority: "P1" implementation_level: "system" parent: "AC-03" enhancement: True
Statement
Provide {{ insert: param, ac-03.14_odp.01 }} to enable individuals to have access to the following elements of their personally identifiable information: {{ insert: param, ac-03.14_odp.02 }}.
Guidance
Individual access affords individuals the ability to review personally identifiable information about them held within organizational records, regardless of format. Access helps individuals to develop an understanding about how their personally identifiable information is being processed. It can also help individuals ensure that their data is accurate. Access mechanisms can include request forms and application interfaces. For federal agencies, PRIVACT processes can be located in systems of record notices and on agency websites. Access to certain types of records may not be appropriate (e.g., for federal agencies, law enforcement records within a system of records may be exempt from disclosure under the PRIVACT ) or may require certain levels of authentication assurance. Organizational personnel consult with the senior agency official for privacy and legal counsel to determine appropriate mechanisms and access rights or limitations.
Assessment Objective
{{ insert: param, ac-03.14_odp.01 }} are provided to enable individuals to have access to {{ insert: param, ac-03.14_odp.02 }} of their personally identifiable information.
Access mechanisms (e.g., request forms and application interfaces)
access control policy
procedures addressing access enforcement
system design documentation
system configuration settings and associated documentation
documentation regarding access to an individual’s personally identifiable information
system audit records
system security plan
privacy plan
privacy impact assessment
privacy assessment findings and/or reports
other relevant documents or records
Organizational personnel with access enforcement responsibilities
system/network administrators
organizational personnel with information security and privacy responsibilities
legal counsel
Mechanisms implementing access enforcement functions
mechanisms enabling individual access to personally identifiable information