id: "PT-05" title: "Privacy Notice" family: "PT" family_name: "PII Processing and Transparency" sort_id: "pt-05" priority: "P2" implementation_level: "organization" enhancements: - pt-5.1 - pt-5.2
Statement
Provide notice to individuals about the processing of personally identifiable information that:
Is available to individuals upon first interacting with an organization, and subsequently at {{ insert: param, pt-05_odp.01 }};
Is clear and easy-to-understand, expressing information about personally identifiable information processing in plain language;
Identifies the authority that authorizes the processing of personally identifiable information;
Identifies the purposes for which personally identifiable information is to be processed; and
Includes {{ insert: param, pt-05_odp.02 }}.
Guidance
Privacy notices help inform individuals about how their personally identifiable information is being processed by the system or organization. Organizations use privacy notices to inform individuals about how, under what authority, and for what purpose their personally identifiable information is processed, as well as other information such as choices individuals might have with respect to that processing and other parties with whom information is shared. Laws, executive orders, directives, regulations, or policies may require that privacy notices include specific elements or be provided in specific formats. Federal agency personnel consult with the senior agency official for privacy and legal counsel regarding when and where to provide privacy notices, as well as elements to include in privacy notices and required formats. In circumstances where laws or government-wide policies do not require privacy notices, organizational policies and determinations may require privacy notices and may serve as a source of the elements to include in privacy notices.
Privacy risk assessments identify the privacy risks associated with the processing of personally identifiable information and may help organizations determine appropriate elements to include in a privacy notice to manage such risks. To help individuals understand how their information is being processed, organizations write materials in plain language and avoid technical jargon.
Assessment Objective: a notice to individuals about the processing of personally identifiable information is provided such that the notice is available to individuals upon first interacting with an organization;
Assessment Objective: a notice to individuals about the processing of personally identifiable information is provided such that the notice is subsequently available to individuals {{ insert: param, pt-05_odp.01 }};
Assessment Objective: a notice to individuals about the processing of personally identifiable information is provided that is clear, easy-to-understand, and expresses information about personally identifiable information processing in plain language;
Assessment Objective: a notice to individuals about the processing of personally identifiable information that identifies the authority that authorizes the processing of personally identifiable information is provided;
Assessment Objective: a notice to individuals about the processing of personally identifiable information that identifies the purpose for which personally identifiable information is to be processed is provided;
Assessment Objective: a notice to individuals about the processing of personally identifiable information which includes {{ insert: param, pt-05_odp.02 }} is provided.
Personally identifiable information processing and transparency policy and procedures
privacy notice
Privacy Act statements
privacy plan
other relevant documents or records
Organizational personnel with personally identifiable information processing and transparency responsibilities
organizational personnel with user interface or user experience responsibilities
organizational personnel with information security and privacy responsibilities
Organizational processes and implementation support or mechanisms for providing notice to individuals regarding the processing of their personally identifiable information