id: "PT-06(02)" title: "Exemption Rules" family: "PT" family_name: "PII Processing and Transparency" sort_id: "pt-06.02" priority: "P2" implementation_level: "organization" parent: "PT-06" enhancement: True
Statement
Review all Privacy Act exemptions claimed for the system of records at {{ insert: param, pt-06.02_odp }} to ensure they remain appropriate and necessary in accordance with law, that they have been promulgated as regulations, and that they are accurately described in the system of records notice.
Guidance
The PRIVACT includes two sets of provisions that allow federal agencies to claim exemptions from certain requirements in the statute. In certain circumstances, these provisions allow agencies to promulgate regulations to exempt a system of records from select provisions of the PRIVACT . At a minimum, organizations’ PRIVACT exemption regulations include the specific name(s) of any system(s) of records that will be exempt, the specific provisions of the PRIVACT from which the system(s) of records is to be exempted, the reasons for the exemption, and an explanation for why the exemption is both necessary and appropriate.
Assessment Objective: all Privacy Act exemptions claimed for the system of records are reviewed {{ insert: param, pt-06.02_odp }} to ensure that they remain appropriate and necessary in accordance with law;
Assessment Objective: all Privacy Act exemptions claimed for the system of records are reviewed {{ insert: param, pt-06.02_odp }} to ensure that they have been promulgated as regulations;
Assessment Objective: all Privacy Act exemptions claimed for the system of records are reviewed {{ insert: param, pt-06.02_odp }} to ensure that they are accurately described in the system of records notice.
Personally identifiable information processing and transparency policy and procedures
privacy notice
Privacy Act system of records
Privacy Act exemptions
privacy plan
other relevant documents or records
Organizational personnel with personally identifiable information processing and transparency responsibilities
organizational personnel with information security and privacy responsibilities
Organizational processes for Privacy Act system of records maintenance