id: "SI-12" title: "Information Management and Retention" family: "SI" family_name: "System and Information Integrity" sort_id: "si-12" priority: "P1" implementation_level: "organization" enhancements: - si-12.1 - si-12.2 - si-12.3
Statement
Manage and retain information within the system and information output from the system in accordance with applicable laws, executive orders, directives, regulations, policies, standards, guidelines and operational requirements.
Guidance
Information management and retention requirements cover the full life cycle of information, in some cases extending beyond system disposal. Information to be retained may also include policies, procedures, plans, reports, data output from control implementation, and other types of administrative information. The National Archives and Records Administration (NARA) provides federal policy and guidance on records retention and schedules. If organizations have a records management office, consider coordinating with records management personnel. Records produced from the output of implemented controls that may require management and retention include, but are not limited to: All XX-1, AC-6(9), AT-4, AU-12, CA-2, CA-3, CA-5, CA-6, CA-7, CA-8, CA-9, CM-2, CM-3, CM-4, CM-6, CM-8, CM-9, CM-12, CM-13, CP-2, IR-6, IR-8, MA-2, MA-4, PE-2, PE-8, PE-16, PE-17, PL-2, PL-4, PL-7, PL-8, PM-5, PM-8, PM-9, PM-18, PM-21, PM-27, PM-28, PM-30, PM-31, PS-2, PS-6, PS-7, PT-2, PT-3, PT-7, RA-2, RA-3, RA-5, RA-8, SA-4, SA-5, SA-8, SA-10, SI-4, SR-2, SR-4, SR-8.
Assessment Objective: information within the system is managed in accordance with applicable laws, Executive Orders, directives, regulations, policies, standards, guidelines, and operational requirements;
Assessment Objective: information within the system is retained in accordance with applicable laws, Executive Orders, directives, regulations, policies, standards, guidelines, and operational requirements;
Assessment Objective: information output from the system is managed in accordance with applicable laws, Executive Orders, directives, regulations, policies, standards, guidelines, and operational requirements;
Assessment Objective: information output from the system is retained in accordance with applicable laws, Executive Orders, directives, regulations, policies, standards, guidelines, and operational requirements.
System and information integrity policy
system and information integrity procedures
personally identifiable information processing policy
records retention and disposition policy
records retention and disposition procedures
federal laws, Executive Orders, directives, policies, regulations, standards, and operational requirements applicable to information management and retention
media protection policy
media protection procedures
audit findings
system security plan
privacy plan
privacy program plan
personally identifiable information inventory
privacy impact assessment
privacy risk assessment documentation
other relevant documents or records
Organizational personnel with information and records management, retention, and disposition responsibilities
organizational personnel with information security and privacy responsibilities
network administrators
Organizational processes for information management, retention, and disposition
automated mechanisms supporting and/or implementing information management, retention, and disposition